Gethsemane Episcopal Cathedral

Chapter Meeting

June 19, 2008

Members Present: Mark Harvey, Brett Shewey, Brita Watson, Betty Kerns, Dave Anderson, Lucy Spaeth, Charles Stevens, Dean Steve Sellers, Pete Budzielek, Bruce Carlson, Mark Starkweather, Leisha Woltjer.

Members Absent: Holly Schweigert, Clotine Frear, and Lori Walters

Meeting Called to Order: 6:02 pm

Adoption of Agenda: Agenda Passed

Minutes from April meeting: Motion to accept April minutes with minor spelling and grammar corrections. Mark Starkweather. Seconded: Bruce Carlson Carried

Minutes from May meeting: No meeting due to lack of quorum.

Dean’s Report: Dean Steve’s recovery is going very well. He has been able to pound a couple of notes on the piano again!

The Fall calendar is in progress. Confirmation will be on Wednesday’s this year. There will be a training session of “Safeguarding God’s People” the adult version. Dean Steve is now a trainer for this as well.

Wednesday night “Make-up” Service as been well attended averaging 20 – 25 people.

Senior Warden’s Report: Dave and Brett met with the Foundation and the Foundation pledged $60,000 towards the Capital Campaign with another $10,000 pledged with the stipulation that this amount will be used towards the heating/cooling/humidity control for the organ. Dave and Brett also met with the Diocesan Council in regards to the Diocesan Real Estate Grant Program. They have agreed to consider a proposal once we have identified a project(s) that adheres to their Environmental Stewardship program. Their finance meeting will be in August.

Treasurer’s Report: Brett presented the treasurer’s reports, graphs, (and 8x10 glossy’s) from April and May. The Capital Campaign Committee will be formed this summer. We are approaching the summer months and as of today we have not had to tap into the ‘line of credit’ to cover expenses. Motion to approve the Treasurer’s report as written: Mark Starkweather Seconded: Charles Stevens Carried.

The bill for the repairs for the heating and cooling system was presented for $8,842.00. Motion to approve the expenditure of $8,842.00 for repairs to the Heating and Cooling System: Betty Kerns Seconded: Mark Starkweather Carried.

Junior Warden’s Report: Western Products – Issues involving the Bell tower and the size of the lift required to handle the job. The company would like to wait until the first hard frost to finish the Bell tower. By waiting, the lift won’t wreck the lawn, sidewalk, and parking lot. The Chapter discussed this proposal and is in agreement with this approach as long as this change doesn’t change the price. We would also like to have this change in length of the project in writing. The siding project will begin as soon as the roofing is finished.

Cathedral Coordinator’s Report: The surrounding neighbor’s have called to complain about the dandelions in our yard. Not so much about them in our yard, just the fluff/seeds spreading to their yards! Leisha has called 2-3 companies about bids to apply ‘anti-dandelion’ spray to our yard. Only Turfworks replied with a bid of $1200 for one application. Leisha did approach a private party, Dan Butenhoff, about the job and he replied with a bid of $275 for one application. Motion to hire Dan Butenhoff to apply the ‘anti-dandelion’ spray in late summer for $275. Dave Anderson Seconded: Charles Stevens Discussion: Leisha will ask Dan if he would be interested in contracting out for the two (2) applications in 2009. Motion Carried.

The Cathedral’s gardens are in need of care this summer. Leisha has talked to Matt (horticulturalist) to clean out the gardens, control overgrown beds, and replace dead shrubs. She is waiting for his bid. The Chapter suggested presenting to the congregation, a project of buying and planting shrubs in memoriam in the gardens.

The new sign for summer and winter is done. The summer one is already on display. Thank you to Leisha and Rob Odney for making this project a done project!

Old Business:

Nursery Committee: We have received a few applications for the position of Nursery Coordinator. Only one was willing to complete the background and credit checks required by the National Church. Dean Steve has an appointment with her on Saturday, June 21.

Dean Steve and Dave Anderson will be forming the Capital Campaign committee in the next couple of weeks.

Funeral Chair – This position still needs to be filled ASAP. Until it is filled, Leisha will continue to contact the Chapter board to help with the Funerals.

The roof will be finished next week. They have been finding a substantial amount of wood rot in the courtyard. To replace the wood will be an additional cost above the estimate given. The siding will start shortly after the roofing is finished.

Bonnie, the diocesan bookkeeper, will be retiring this year. The Bishop and Dean Steve have been discussing the possibility of changing this position to cover the Diocese and the Cathedral finances.

Closing prayer: Led by Dean Steve.

Adjourned at 7:00pm.

Next meeting will be Thursday, July 17, 2008 with evening prayers beginning at 5:30pm.

Submitted by Brita Watson, Clerk of the Chapter.